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Xero and QuickBooks are both popular accounting software solutions, but they have several key differences:

Features

Xero offers more robust core accounting features, including superior fixed asset tracking, billing, and bank reconciliation tools¹. It also provides unlimited users on all plans, making it better for larger teams with simpler accounting needs¹.

QuickBooks stands out with more advanced features and better customer support². It offers:

Invoicing for unlimited clients
Inventory tracking in higher-tier plans
A capable mobile app
24/7 live chat support and phone support during business hours²

Pricing

As of 2025:

Xero’s plans range from £16 to £59 per month (excluding VAT)³
QuickBooks Online plans range from £12 to £115 per month⁴

Ease of Use

Xero has a simple layout and includes tools to automate the reconciliation process, along with a global search function and customizable dashboard².

QuickBooks also offers automation tools and customization options, but there is a learning curve².

Integrations

Xero integrates with more than 1,000 apps, while QuickBooks integrates with over 750 apps²¹.

Scalability

Both can support larger small businesses, but Xero offers unlimited users on all plans, while QuickBooks’ highest-tier plan includes 25 users².

Accountant Compatibility

QuickBooks is more widely used, so accountants are more likely to be familiar with it². However, Xero is gaining popularity in the U.S. and includes easy accountant access².

In summary, Xero excels in core accounting features and user allowance, while QuickBooks offers more advanced features and better customer support. The choice between them depends on your specific business needs and preferences.

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